Description de l’emploi

Full job description

Career Opportunity with a UK-Based Firm

Administrative Assistant – UK Law Firm (Marrakech Office)

Location: Gueliz, Marrakech

Start Date: As soon as possible

Working Hours: Monday to Friday, 9:00 AM – 5:30 PM

Salary: 4,000 – 5,000 MAD per month (based on experience).

Annual Leave: 22 days per year
Type: Full-time, Office-based

Peritus Legal Solutions is a specialist company that arranges Expert Reports (including Housing Disrepair surveys and Psychological assessments) on behalf of UK law firms.

They are seeking a highly organised and reliable Administrative Assistant to support the process of receiving new instructions, booking experts, monitoring progress, and delivering completed reports back to the instructing file handlers. This role requires excellent English, strong attention to detail, and the ability to manage multiple tasks efficiently.

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Main Responsibilities

1. Instruction Management

• Monitor the shared inbox for new instructions from law firms.
• Review each instruction and identify the correct expert required (e.g., Housing Surveyor, Psychologist).
• Send formal instructions to the appropriate expert with all required documentation.

2. Appointment Coordination

• Follow up with experts to confirm appointment dates/times.
• Update instructing file handlers with appointment details promptly.
• Maintain a clear log of all appointments, including pending confirmations.

3. Progress Chasing

• Chase experts who have not responded to instructions within expected timeframes.
• Follow up on delayed appointments or rescheduled visits.
• Ensure both the expert and file handler are kept updated on any changes.

4. Report Management

• Chase experts for completed reports after appointments.
• Review incoming reports for completeness (basic checks).
• Provide completed reports to the instructing file handler without delay.

5. Record-Keeping & Database Management

• Maintain an organised database covering:
• All instructions received
• Experts assigned
• Appointment dates and outcomes
• Fees and payment status
• Report submission dates
• Keep all records accurate, up to date, and reviewed daily.

6. Communication & Amendments

• Correspond with instructing file handlers regarding updates, queries, or missing information.
• Communicate professionally with experts regarding amendments or additional requirements.
• Log all communications clearly and accurately.

7. Business Development Support

• Call and email UK law firms to introduce Peritus Legal Solutions’ services.
• Assist in setting up new business opportunities and scheduling introductory calls or meetings.
• Maintain a log of all outbound contact and follow-ups.
• Provide feedback on outreach results and potential leads.

8. General Administrative Duties

• Assist with filing, digital organisation, and routine admin tasks.
• Support management with ad-hoc duties related to expert coordination or business outreach.
• Help identify system or workflow improvements.

Requirements

• Excellent spoken and written English (essential).
• Previous administration, coordination, or customer service experience.
• Confident making outbound calls and emailing professional contacts.
• Strong communication and interpersonal skills.
• Highly organised with excellent attention to detail.
• Able to prioritise multiple tasks and meet timelines.
• Comfortable using office software, email, spreadsheets, and databases.
• Reliable, professional, and able to work independently.

Ideal Candidate

• Methodical and process-driven.
• Confident communicator with a professional manner.
• Strong record-keeping and task-tracking skills.
• Able to chase third parties assertively but politely.
• Interested in supporting business growth alongside core admin duties.
• Looking for a long-term, stable administrative role.

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To Apply

Please send your CV and a short cover letter (in English) explaining why you are suitable for this role.
Start Date: As soon as possible
Location: Gueliz, Marrakech
Position: Full-Time, Office-Based
Please submit your CV in English.

Job Types: Full-time, Permanent

Pay: From 4,000.00DH per month

Application Question(s):

• Do you want a long term career in a professional environment with good potential for growth?
• Written communication must be good.

Experience:

• Office Administration: 1 year (Preferred)

Language:

• Fluent English (Required)